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===============
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Reporting Guide
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===============
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.. note::
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This document is currently a **DRAFT** document while it is being discussed
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by the community.
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If you believe someone is violating the :doc:`code of conduct <CodeOfConduct>`
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you can always report it to the LLVM Foundation Code of Conduct Advisory
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Committee by emailing conduct@llvm.org. **All reports will be kept
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confidential.** This isn't a public list and only `members`_ of the advisory
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committee will receive the report.
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If you believe anyone is in **physical danger**, please notify appropriate law
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enforcement first. If you are unsure what law enforcement agency is
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appropriate, please include this in your report and we will attempt to notify
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them.
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If the violation occurs at an event such as a Developer Meeting and requires
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immediate attention, you can also reach out to any of the event organizers or
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staff. Event organizers and staff will be prepared to handle the incident and
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able to help. If you cannot find one of the organizers, the venue staff can
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locate one for you. We will also post detailed contact information for specific
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events as part of each events' information. In person reports will still be
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kept confidential exactly as above, but also feel free to (anonymously if
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needed) email conduct@llvm.org.
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.. note::
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The LLVM community has long handled inappropriate behavior on its own, using
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both private communication and public responses. Nothing in this document is
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intended to discourage this self enforcement of community norms. Instead,
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the mechanisms described here are intended to supplement any self
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enforcement within the community. They provide avenues for handling severe
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cases or cases where the reporting party does not wish to respond directly
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for any reason.
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Filing a report
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===============
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Reports can be as formal or informal as needed for the situation at hand. If
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possible, please include as much information as you can. If you feel
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comfortable, please consider including:
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* Your contact info (so we can get in touch with you if we need to follow up).
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* Names (real, nicknames, or pseudonyms) of any individuals involved. If there
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were other witnesses besides you, please try to include them as well.
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* When and where the incident occurred. Please be as specific as possible.
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* Your account of what occurred. If there is a publicly available record (e.g.
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a mailing list archive or a public IRC logger) please include a link.
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* Any extra context you believe existed for the incident.
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* If you believe this incident is ongoing.
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* Any other information you believe we should have.
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What happens after you file a report?
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=====================================
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You will receive an email from the advisory committee acknowledging receipt
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within 24 hours (and we will aim to respond much quicker than that).
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The advisory committee will immediately meet to review the incident and try to
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determine:
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* What happened and who was involved.
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* Whether this event constitutes a code of conduct violation.
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* Whether this is an ongoing situation, or if there is a threat to anyone's
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physical safety.
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If this is determined to be an ongoing incident or a threat to physical safety,
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the working groups' immediate priority will be to protect everyone involved.
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This means we may delay an "official" response until we believe that the
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situation has ended and that everyone is physically safe.
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The working group will try to contact other parties involved or witnessing the
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event to gain clarity on what happened and understand any different
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perspectives.
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Once the advisory committee has a complete account of the events they will make
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a decision as to how to respond. Responses may include:
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* Nothing, if we determine no violation occurred or it has already been
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appropriately resolved.
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* Providing either moderation or mediation to ongoing interactions (where
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appropriate, safe, and desired by both parties).
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* A private reprimand from the working group to the individuals involved.
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* An imposed vacation (i.e. asking someone to "take a week off" from a mailing
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list or IRC).
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* A public reprimand.
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* A permanent or temporary ban from some or all LLVM spaces (mailing lists,
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IRC, etc.)
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* Involvement of relevant law enforcement if appropriate.
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If the situation is not resolved within one week, we'll respond within one week
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to the original reporter with an update and explanation.
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Once we've determined our response, we will separately contact the original
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reporter and other individuals to let them know what actions (if any) we'll be
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taking. We will take into account feedback from the individuals involved on the
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appropriateness of our response, but we don't guarantee we'll act on it.
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After any incident, the advisory committee will make a report on the situation
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to the LLVM Foundation board. The board may choose to make a public statement
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about the incident. If that's the case, the identities of anyone involved will
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remain confidential unless instructed by those inviduals otherwise.
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Appealing
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=========
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Only permanent resolutions (such as bans) or requests for public actions may be
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appealed. To appeal a decision of the working group, contact the LLVM
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Foundation board at board@llvm.org with your appeal and the board will review
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the case.
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In general, it is **not** appropriate to appeal a particular decision on
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a public mailing list. Doing so would involve disclosure of information which
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whould be confidential. Disclosing this kind of information publicly may be
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considered a separate and (potentially) more serious violation of the Code of
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Conduct. This is not meant to limit discussion of the Code of Conduct, the
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advisory board itself, or the appropriateness of responses in general, but
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**please** refrain from mentioning specific facts about cases without the
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explicit permission of all parties involved.
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.. _members:
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Members of the Code of Conduct Advisory Committee
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=================================================
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The members serving on the advisory committee are listed here with contact
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information in case you are more comfortable talking directly to a specific
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member of the committee.
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.. note::
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FIXME: When we form the initial advisory committee, the members names and private contact info need to be added here.
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(This text is based on the `Django Project`_ Code of Conduct, which is in turn
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based on wording from the `Speak Up! project`_.)
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.. _Django Project: https://www.djangoproject.com/conduct/
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.. _Speak Up! project: http://speakup.io/coc.html
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